- Block out a chunk of time to map out next year’s rollouts. If you haven’t already set actual dates for your new technology roll outs, it’s not too late. Planning for resource needs – time, money and people – before you begin installations and roll outs allows you to keep momentum after getting out of the gate. This also assists with inter-team and organization-wide (if applicable) communication. Nothing is worse than starting an implementation and realizing you don’t have the resources to complete it. Use this time to reflect on last year’s busy times or anticipate times where resources (again, think time, money and people) will be scarce. The best implementations have focused intensity of resources, especially if your resources are limited.
- Plan how you will navigate new technology options within an already established budget. It always seems to happen: You put the final touches on your annual budget and the technology update or solution that will make your organization better rolls out. It sounds counterintuitive to plan for the unplanned, but your budget should allow for unplanned changes so you can adopt the technology you need, when you need it, and stay within your budget. Even if your 2019 budget is complete, review it to determine where you may have some wiggle room to shift resources. One method is to prioritize your budget using Steven Covey’s ABC priority list – What “Absolutely needs done” in this budget cycle, “But if everything goes according to plan” what are the things you can do, and what are the items/solutions you Can’t afford right now (a good list in case there is a shift of resources – a new grant or board allocation) or you may choose to make this a we “Can do without this year” list. Performing this exercise before the budget year starts helps not only see areas of flexibility but also keeps you and your team focused on the big priorities (As) to ensure a successful year.
- Review areas where technology can save you time and/or money. You probably know that if technology won’t save you time or money in the short or long term, it’s not worth implementing. However, what many businesses overlook are opportunities to implement technology to achieve these goals. Look around at the processes and tasks that are taking you and your team significant amounts of time. This can mean little amounts of time over a long period as well (think slow-moving, outdated networks). Evaluate the time that’s spent multiplied by the hourly wage for each person the issue is affecting. Review prices of the technology solution to determine when you will see ROI.
- Open your PowerPoint file.
- First, make sure your slides are set to advance automatically: Go to the Transitions tab on the Ribbon.
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